CREDIT CARD PAYMENTS: Submit credit card payments through the Exhibitor Resource Center.

ELECTRONIC FUNDS TRANSFER (EFT): Please refer to the banking information on your invoice.

CHEQUE PAYMENT: Please make cheques payable to: Glacier FarmMedia LP / Ag in Motion
Mailing address – Attention: Glacier FarmMedia / Ag in Motion, PO Box 9800 Winnipeg, MB R3C 3K7

GST #80975 1274

Click here to view a list of hotels available in Saskatoon

Exhibitors will be assigned a range of 3-60 complimentary exhibitor passes determined by square footage of purchased exhibit space. The pass allotment is displayed on the Exhibitor Resource Center. Once you redeem your complimentary passes, these can be transferred to staff in a variety of methods: printed and distributed, added to mobile wallet and screenshot of QR code forwarded to staff or forward the confirmation email. See Ticket Information page in your Exhibitor Resource Center for more information.

Discounted Exhibitor Ticket Program

Do you need more tickets? As an exhibitor at Ag in Motion, you have access to a code that allows you to purchase additional tickets at a discounted rate of $20/ticket. This code is only valid for tickets purchased online and can be used for any purpose – additional staff, invited guests, etc.

There is a maximum order limit in the online system of 50. You can place multiple orders using the discount code.

Exhibitor Discount Code: AIMEX20

Each parking lot will offer exhibitor parking on a first-come, first-served basis due to limited capacity. An exhibitor parking pass is required and can be printed from the checklist. All exhibitor staff require an admission pass to access the show daily. During Ag in Motion, vehicles will not be permitted on-site. Vehicles can only remain on-site for unloading/loading and must be removed before 8:00 am daily (see Move-in/out Procedure).

Ag in Motion will provide lift services to assist Exhibitors in the handling of heavy materials. Lifts will be available by contacting the Dispatch Office located outside Gate B on a first-come, first-served basis. For the lift order to be completed, exhibitor staff must be present at their exhibit space when the lift arrives. If your lift will take longer than 1 hour, there will be a fee applied to the service and our operators may need to leave and return to complete the lift. The fee for the overage of 1 hour of lift service will be at the rate of $150.00/hr.

Please refer to Move-In/Out Procedure for lift availability dates.

Show Management will provide 4 ft. and 3 ft. loading ramps for trucks. To prevent potential turf damage, all highway trailers must be unloaded at the loading ramp area located off Range Road #3083. Smaller vehicles can load and unload at the Exhibitor’s space.

• Water for Human Consumption – Cases of bottled water and ice should be ordered in advance using the Exhibitor Resource Center. Delivery to your exhibit space will be arranged.
• Utility Water – Show Management will arrange for water service to fill sprayers or other large containers for demonstration purposes. Utility water will be available throughout the show site. This water is not suitable for human consumption.

Please place all garbage in front of the exhibit space on the street or pavilion after 4:30 p.m. daily for pick-up. If required, please contact any Ag in Motion staff member to request garbage collection. Ag in Motion will provide recycling bins throughout the show site. A large recycling bin for cardboard is located outside Gate E.

Ag in Motion contracts a private security company to provide protection of the general site.

It is each Exhibitor’s responsibility to ensure protection of their valuables on-site, especially small portable items. Exhibitors are welcome and encouraged to hire additional security for their exhibit space. Contact [email protected] for information about security at your exhibit.

One 1500-watt electrical outlet is included in the rental cost of each exhibit space. POWER WILL BE AVAILABLE ON A 24-HOUR BASIS FROM 12:00 p.m. the Sunday before the Expo until 5:00 p.m. on Thursday, closing day.

If you require additional power, you must order through our preferred electrical supplier – Stadium Power. It is recommended to book early. Order forms can be accessed from your exhibitor checklist.

Jump.ca is the official provider of High-Speed Internet and Wi-Fi access to exhibitors. Orders are due June 15, 2025. There are two service options to choose from: 

Option 1): One Time Equipment & Network Rental 

• Includes setup, takedown and onsite support for the entire event 

• One time invoice – no monthly billing to worry about 

• Network connectivity & cost based on required bandwidth: NO DATA CAPS 

• Cat6 Ethernet & switches included (if required) to connect multiple stations 

Option 2): Equipment Purchase & One Time Network Rental 

• Includes setup and onsite support for the entire event 

• One time invoice – no monthly billing to worry about 

• Keep the device to reuse at other events, or at AIM next year 

• Device is unlocked – can be activated on any carrier network 

• Network connectivity & cost based on required bandwidth: NO DATA CAPS 

• Cat6 Ethernet & switches available (if required) 

For prices and order instructions, please refer to your exhibitor checklist. 

SaskTel is the major provider of cellular and related wireless services in the Ag in Motion vicinity. A temporary “Cell on Wheels” will be in service to provide improved cell service prior to and during the Expo. 

To access a list of participating Caterers at Ag in Motion, MORE INFORMATION COMING SOON.

All Exhibitors wishing to dig a hole or dig post holes at the Expo must complete and submit a Permission to Dig request form from Show Management. Permission to dig forms will be reviewed, the exhibitor will be contacted to confirm approval or discuss changes that need to occur in order to dig. All regulations need to be met and necessary precautions taken by Exhibitors. Show Management assumes no liability for damage caused by faulty digging. It is imperative that Exhibitors contact Show Management before digging. Request forms can be accessed from your exhibitor checklist in the exhibitor resource center.

*NEW* Ag in Motion is no longer offering onsite overnight RV parking. We have secured a dedicated offsite RV parking area just south of the show site.
To secure your spot, simply call 306-690-2267 or book online at Borden Bridge Campground booking to reserve your site on the neighboring property. Ag in Motion is committed to making your visit seamless. Our people mover shuttle will continue to operate every hour on the hour, offering convenient pick-ups and drop-offs just inside Gate G.

Exhibitor booth cleaning will be the responsibility of individual Exhibitors. An exhibit cleaning service is offered by Handy Special Events. Order forms can be accessed from your exhibitor checklist.

• It is the sole responsibility of all Exhibitors to provide normal care of all land being used by them in accordance with the Rural Municipality of Corman Park laws and land use laws governed by the Province of Saskatchewan and the Government of Canada.
• Exhibitors in contravention of any such laws will be expelled permanently from the Expo. The Exhibitor shall not disturb the exhibit space without obtaining written approval and on-site authorization from Show Management. All damages, losses or claims whatsoever arising from disturbing or interfering with the space of other Exhibitors will be the sole responsibility of the Exhibitor.

Handy Special Events is the preferred tent supplier for tenting requirements at Ag in Motion. Handy Rentals has qualified personnel on-site for Expo set-up and tear-down, as well as during the Expo. Tent order forms can be downloaded from your exhibitor checklist, found in your Exhibitor Resource Center. All tents are subject to inspection and removal if they do not meet the required safety standards.

Exhibitors must complete a Livestock Tracking form and receive an approval letter from Show Management. This information is being collected for Health and Safety and biosecurity purposes and will not be shared. If you plan to bring live animals on-site, please complete a Livestock Tracking Form available in your exhibitor checklist.

Ag in Motion will provide water for animals; however, Exhibitors must provide water and feed holding capacities. Exhibitors are responsible for providing all feed, veterinary and other necessary requirements for the safe care and handling of their animals. Ag in Motion will arrange with Exhibitors to remove manure daily from the Site.

Exhibitors should leave dogs at home. If dogs are part of your exhibit, please adhere to instructions for livestock.

Exhibitors with livestock wishing to stay on-site may do so with written permission from Show Management. Please contact [email protected].

If you plan to host a private event anywhere on the site after show hours, please notify Show Management at [email protected]. For the safety of our guests, event attendees will be restricted to a specified location and will not be allowed to wander the property.

Each parking lot will offer exhibitor parking on a first-come, first-served basis due to limited capacity. An exhibitor parking pass is required and can be printed from the checklist. All exhibitor staff require an admission pass to access the show daily. During Ag in Motion, vehicles will not be permitted on-site. Vehicles can only remain on-site for unloading/loading and must be removed before 8:00 am daily (see Move-in/out Procedure).

Exhibitors are STRICTLY PROHIBITED to operate drones at the Ag in Motion site at any time unless they are participating in a drone demonstration coordinated by management. This is both out of courtesy to visitors and exhibitors, as well as compliance with Transport Canada regulations.

Signage is only permitted within your exhibit space. Signage around the show site is reserved for sponsors (as per sponsorship agreement) and for show purposes unless approval is granted from Show Management. Any unauthorized signage will be removed and stored at the Site Office for pick-up.

A general guideline for inflatable advertisements is that they must have a tether equal to or shorter than the distance of the anchor points to the exhibitor’s booth space. This rule means that the inflatable will remain in the exhibitor’s space if it deflates. The rope attached to the balloon needs to be secured and strong enough to prevent the balloon from flying away.

In terms of balloon advertising, it is important to bring down tethered helium balloons during bad weather, and at the end of each show day. They should not be placed near anything that could potentially catch fire or get tangled in them. Should we determine that the balloon is unsafe, AIM has the authority to order its removal. Additionally, should winds exceed sixty kilometers per hour, the balloon must be securely brought down and secured.

Exhibit space/turf must be left clear of garbage and all landscaping materials. Any holes created must be filled. If extra effort is required by Ag in Motion staff to clean the exhibit space, a charge will be applied to cover the cost. The fee is $100.00/30 min. Only Exhibitors with lots that require this final cleanup will be invoiced for this service.

Ag in Motion is on a permanent site. However, all structures/buildings are required to be exhibited on a temporary basis. This will allow both Expo Management and Exhibitors the flexibility to make improvements to the site/exhibit space. Please contact [email protected], if you have questions regarding semi-permanent buildings/ structures. All buildings/structures are subject to inspection and removal if they do not meet required safety standards.

Ag in Motion requires that all tents over 600 sq. ft., or tents that may contain fire hazards, have a 5 lb. or greater-rated fire extinguisher located near the exhibit entrance and placed 5 ft. above the ground. Exhibitors are responsible for supplying a current fire extinguisher for their tent. Failure to comply with fire protection regulations may lead to the removal of the offending Exhibitors from the Expo site.

For fire extinguisher rental, please contact Trans-Care Rescue Ltd. at (306) 283-4496, (800) 71-RESCU (73728), or [email protected].

Show Management reserves the right to request the abatement of any or all noise-creating activities that are deemed to be destructive to the Expo, its Exhibitors or its visitors. Failure to comply with recommendations from Show Management may lead to the permanent expulsion from the Expo Site of the offending party.

The Exhibitor must obtain written approval from Show Management before the showing of live entertainment. Submit requests to [email protected].

Show Management reserves the right to refuse admission to the Expo site, or request the expulsion from the Expo site, of any visitor, Exhibitor, or Exhibitor’s employees who, in the opinion of Expo Management, is unfit, intoxicated, or in any way creating a disruption.